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CITY OF TUCUMCARI SPECIAL COMMISSION MEETING MAY 27, 2008
The Tucumcari City Commission met in Special Session on Thursday, May 27, 2008, at 5:15 a.m. in the Territorial Building of the Convention Center. Members present constituting a quorum were Jim Lafferty, Antonio Apodaca, Robert Lumpkin, Jim Witcher, and Jimmy Sandoval.
City staff members present were John Sutherland, City Manager, Marty Garcia, Finance Director/Assistant City Manager; Jeannette Maddaford, City Clerk.
Mayor Antonio Apodaca called the meeting to order.
Deletions of Agenda Items
None
Old Business
Resolution 2008-18, Budget for 2008-2009 Fiscal Year, was brought back to the table after being tabled at the May 22, 2008 regular Commission meeting to remove program managers and a project manager. At the request of Commissioner Lafferty, the resolution included the following three additional line items, 01-11-50500 (Legislative Department Reserve for Emergencies), 07-72-50614 (Joint Utility Capital Outlay-Water Improvements), and 07-72-50712 (Joint Utility Capital Outlay-Sewer Improvements) for consideration by the Governing Body prior to the expenditure except in the case of an emergency situation. Commissioner Lafferty inquired about the $41,000 that was transferred out of the 1/8% Economic Development Gross Receipts Tax being returned to Economic Development Clean Up line item. Mr. Sutherland explained the Economic Development Department still had $300,000+ cash available in the event money was needed for an economic development project, but the money being returned to the department would probably be used to address expenses related to the clean up of the Sands Dorsey building fire. Mayor Pro Tem Witcher also emphasized that there is a very strong public opinion and push for the clean up of Tucumcari and he wants to keep it going, so the money is in the appropriate place to accomplish this goal. Lafferty inquired about various other changes from the original budget to the current budget with Finance Director explaining $278,000 was held in Joint Utility Capital Improvements until the debt schedules arrive on the new loans at which time it will be transferred to Debt Service. Garcia explained the decrease in the Street Lighting line item from $183,000 to $151,000 was due to the Human Resource allocation and more of the street lighting expense was put into the Gas Tax Department. It was noted that the reallocation of the Human Resource charge and the Work Comp charge had created a change to the original budget. Commissioner Sandoval asked how much was budgeted for training. The Finance Director noted that each department’s education and training budget was increased. Sandoval noted that future employees will need training and Mesalands could provide that training. Mayor Apodaca noted that the City has an excellent working document and thanked the staff for answering all the questions posed by the Commissioners because they cared. A motion was made by Commissioner Lafferty and seconded by Mayor Pro Tem Witcher to adopt Resolution 2008-18 the budget as prepared with the understanding any changes made by the Department of Finance and Administration will be brought back to the Commissioners. Roll Call:
Lumpkin Witcher Sandoval Lafferty Apodaca Yes Yes Yes Yes Yes
New Business
City Clerk Jeannette Maddaford presented an offer of $1,500 submitted by Maricela Ortega for a house and lot located at 601 East Center, Lot 7 Block 21 Russell Addition. City Manager Sutherland recommended acceptance of the bid. A motion was made by Mayor Pro Tem Witcher and seconded by Commissioner Lafferty to sell the property at 601 East Center to Maricela Ortega. Roll Call:
Witcher Sandoval Lafferty Apodaca Lumpkin Yes Yes Yes Yes Yes
Items From Commissioners
Commissioner Lafferty thanked the staff for meeting his individual needs concerning the direction of the budget. In reference to his motion approving the budget, he noted that he had gotten his information from a letter from John Gallegos, Bureau Chief of the Department of Finance and Administration, Local Government Division, on the steps to follow in approving a budget. The letter called for adoption of the preliminary budget by June 1 followed by the final budget hearing prior to July 30 along with the submission of final adjustments and financial reports thru June 30. He also pointed out the letter stated that submitting one interim/final budget to LGD is no longer allowed.
Commissioner Lumpkin noted that at the last meeting he had asked for a thank you proclamation for all the volunteers for Little League. He asked if there was someway to have this on the agenda for the next meeting, so the officers could be there for the presentation. Commissioner Witcher suggested instead of limiting it to Little League, there is volunteerism in every sport and maybe it should be a general appreciation certificate to all the sports related volunteers. It was a consensus of the Commissioners to present a Certificate of Appreciation during the season of each sport.
Mayor Pro Tem Witcher thanked Chelle Delaney of the Quay County Sun for printing the facts the way they are. Also he thanked his fellow Commissioners for the work they had gone through.
Mayor Apodaca thanked the staff for the very good job and he acknowledged that the budget is not a perfect working document and knows there will be changes later on, but today the City has something that can be worked with for the coming year.
Adjournment
There being no further business, a motion to adjourn was made by Mayor Pro Tem Witcher and seconded by Commissioner Lumpkin. Time noted 5:50 p.m. Roll Call:
Sandoval Lafferty Apodaca Lumpkin Witcher Yes Yes Yes Yes Yes
______________________________ Antonio Apodaca, Mayor ATTEST:
____________________________ Jeannette Maddaford, City Clerk |
